Administrator/Office Manager

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Administrator/Office Manager

A successful high-end interior design studio based in Limassolis looking to expand their team with some new talent. The studio is looking for an Administrator/Office Manager to support the team in the day-to-day running of the business.The right candidate will be a self-starter, think creatively, be innovative, solve problems, have strong attention to detail,and provide excellent client service. The successful candidate must be highly intelligent, dynamic, tech-savvy, confident, anticipatory, a multi-tasker, exceptionally well-organised, resourceful, and client-centric.

Key responsibilities

• Run the office independently, prepare for client meeting, greet clients, take potential client enquires. • Manage and optimise team calendar. • Tracking the progress of multiple projects simultaneously using our online tools, while keeping a focus on each deadline. • Accounting: Create, submit, and track business invoices and help with book keeping. • Email correspondence on behalf of the company. • Coordinate all travel (both domestic and international), ensuring ease, efficiency, and operational connectivity throughout once travel restrictions are lifted. • Handle miscellaneous items in the office, including ordering lunch, stocking beverages, greeting visitors, etc. • Coordinate and oversee IT needs for the office, including maintaining the schedule of all personal IT devices and vendors. • Develop strong rapport with vendors and team members while demonstrating flexibility and willingness to assist. • Order office supplies, make sure all office equipment is always fully functional and provide general administrative support such as presentation printing, copying, translation, etc.

Skills and Qualifications

• Develop strong rapport and communication with all team members. • Ability to relate messages or instructions to others clearly, correctly, and in a timely manner while demonstrating flexibility and willingness to assist co-workers. • Bachelor’s degree and three years’ related experience working as Personal assistant or Office Manager. • Fluent English and Russian. Greek would be preferred.  • Bookkeeping experience strongly preferred. • Demonstrated ability to take initiative, anticipate needs, and exercise independence. • Tech-savvy skills. • In-depth knowledge and proficiency of MS Office, Photoshoot, QuickBooks, Dropbox, Slack, etc. Ability toquickly learn a new software program. • Excellent communications and interpersonal skills. • Acute attention to accuracy and detail in all aspects of responsibilities. • Excellent ability to prioritise work. • Excellent planning, time management, and organisational skills in a fast-paced environment. • Able to handle sensitive information with a high degree of confidentiality. • Driver’s license/car owner.

This role is an immediate start. If you have the experience apply ASAP!

Job Types: Full-time, Permanent

Salary: EUR 1,200+/month

Hours of work: Monday – Friday, 9 am – 6 pm with the flexibility to work additional hours as needed.

To be eligible to work in Cyprus and to have a car.