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Limassol
Our client is a CySEC Regulated German Investment Firm located in Limassol looking for an Office Manager - Front Desk Receptionist.
Responsibilities:
Point person for maintenance, mailing, supplies, equipment, bills and errands
Organize and schedule meetings and appointments
Partner with HR agencies for recruitment needs and maintain HR policies as necessary
Ensure security, integrity and confidentiality of data
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers and landlord, ensuring that all items are paid on time
Manage contract and price negotiations with office vendors and service providers
Manage executives' schedules, calendars and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Perform review and analysis of special projects and keep the management properly informed
Participate actively in the planning and execution of company events
Coordinate domestic and international travel, including flight, hotel, and car rental reservations
Maintain a safe and secure working environment
Requirements:
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Knowledge of basic accounting, data and administrative management practices and procedures
Knowledge of clerical practices and procedures
Knowledge of human resources management practices and procedures
Knowledge of business and management principles
Computer skills and knowledge of office software packages
Native English and Greek language skills
Office Manager key skills & proficiencies:
Communication
Analysis and Assessment
Judgment
Problem Solving
Decision Making
Planning and Organization
Time Management
Attention to Detail
Accuracy
Delegation
Initiative
Integrity
Adaptability
Teamwork
Budgeting
Supervising
Developing Standards
Process Improvement
Inventory Control
Supply Management
Benefits:
Salary expectations are 1300-1400 Gross
Participation in the company's Group Medical Scheme.
Internal cafeteria for fresh snacks, lunch and beverages
TO APPLY for this job opportunity, send your CV (in English please) to admin@smstaffmatters.com and include the reference: Office Manager - Front Desk Receptionist - VAC-A20534C. We look forward to hearing from you!
