Office Executive

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Summary position objective:

·       Assist in day-to-day operation and organisation of the office;

·       Provide administrative support to the Limassol team.

Duties and responsibilities:

Responsible for the daily administration of the office as follows:

·       Answers, returns and transfers telephone calls and informs members of the staff when a message was left for them;

·       Supervises incoming/ outgoing couriers (including package preparation and cover letter);

·       Issues invoices / receipts upon instructions;

·       Upload to the website all pictures and information related to the Real Estate business;

·       Organising travel arrangements for the Directors including liaising with airlines, hotels, drivers etc;

·       Welcomes visitors to the office and offers drinks;

·       Provides administrative support to other members of staff;

·       Performs any other related duties that may be assigned from time to time.

Liaison:

·       Provides support to the team in Limassol;

·       Liaises with clients, associates, governmental authorities and banks.

Working hours:

·       Monday to Friday as follows: 08:00 – 13:00 and 14:00 - 17:30

Overtime / weekend work prospect:

·       Overtime is expected in few instances and as per requirement;

·       Weekend work prospect: N/A

Usage of confidential information:

·       Information pertaining to the Company’s activities, clients, markets, (add any other) are strictly confidential and cannot be shared nor copied.

Background and education:

·       Advanced knowledge of Microsoft Office, Excel, Power Point;

·       Advanced Greek and English language skills are required;

·       Russian language knowledge is considered as an advantage.

Work experience:

·       Minimum experience: never worked;

Attitude and behaviour on the job:

·       Compassionate, trustworthy and reliable;

·       Meticulous, organized and committed;

·       Team player, proactive and problem solver;

·       Excellent communication skills;

·       Seeks advice and support from colleagues;

·       Provides advice and support to colleagues;

·       Sociable and accessible, both to colleagues and clients;

·       Taking responsibility for own actions.

Position requirements:

• Smiling and welcoming approach to clients and colleagues over the phone and face-to-face.

Initiative levels:

·       Works independently once ready after the on boarding program;

·       Shows initiative in taking own decisions for acquired tasks.

Areas of growth:

·       Job holder’s development through training;

·       Job holder could take on another position within the Company based on successful performance and a vacant position within the Company;