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CareerFinders, on behalf of our client, an International company that has recently established offices in Limassol, we are seeking to recruit an experienced and capable Russian-Speaking Office Administrator to join their team.
Duties and responsibilities:
- Arranges for the adequacy at all times, of office supplies such as ink for the printers, stationery, groceries, cleaning agents etc.
- Overlooks the Cleaning Lady’s duties including checking her time schedule, communicating to her specific responsibilities and supervises the quality of the work performed.
- Opens and closes the office and overlooks the daily cleanliness and neatness of the office space.
- Supervises, safeguards and arranges for the adequacy of the Company’s petty cash.
- Answers, returns and transfers telephone calls and informs members of the staff when a message was left for them.
- Supervises incoming/ outgoing couriers (including package preparation and cover letter).
- Ascertains that mail is collected daily from the office building entrance and the P.O. Box and that it is forwarded to the appropriate persons.
- Issues invoices / receipts upon instructions.
- Performs basic bookkeeping tasks such as entering suppliers’ invoices and receipts and own company’s invoices and receipts for the three companies.
- Upload to the website all pictures and information related to the Real Estate business.
- Organizing travel arrangements for the Directors including liaising with airlines, hotels, drivers etc.
- Updating social media profiles, the creation of summaries for properties for sale or rent.
- Preparation of simple Agency Agreements and Letters of Engagement.
- Welcomes visitors to the office and offers drinks.
- Provides administrative support to other members of staff.
- Performs any other related duties that may be assigned from time to time.
Key Skills/Experience
- A holder of any University degree (especially in secretarial studies) is considered as an advantage.
- Advanced knowledge of Microsoft Office, Excel, Power Point.
- 2 years of relevant experience as an Office Administrator is essential.
- Advanced Greek, English and Russian language skills are required.
- Compassionate, trustworthy and reliable.
- Meticulous, organized and committed.
- Team player, proactive and problem solver.
To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the above job title or alternatively call +357 22 002 285 for more information. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to.
