Receptionist

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Woodbrook Group is looking to recruit a Receptionist to join our team in our offices in Limassol.

Duties and Responsibilities:

Telephone and visitors

▪       Answer all incoming calls and handle caller’s inquiries whenever possible

▪       Re-direct calls as appropriate and take adequate messages when required

▪       Retrieves messages from voice mail and forwards to appropriate personnel in writing

▪       Arrange for voice mail recordings when the office is closed

▪       Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail

▪       Greet, assist and/or direct visitors

▪       Maintain and coordinate a schedule of meetings in conference room

▪       Fulfil all reasonable requests from guests to ensure their comfort and satisfaction

▪       Maintain the reception area and conference area clean and ready to be used ensuring that confidential information is not on display

Mail, Messenger and Courier

▪       Arrange for posting and collecting mail

▪       Receive, sort and forward incoming mail

▪       Coordinate the pick-up and delivery of express mail services (DHL, FedEx, UPS, etc.)

▪       Coordinate messenger’s pick-up and delivery

▪       Maintain a record of the external messenger’s jobs

▪       Prepare courier/messenger monthly expenses report

Other administrative work

Provide administrative support to the Directors and other members of the company such as:

▪       Draft letters

▪       Copy

▪       Scan

▪       Arrange meetings or conference calls with third parties

▪       Prepare courier documents

▪       Send an email to all members updating with matters of general interest

▪       Monitor the ordering, receiving, stocking and distribution of office supplies and equipment

▪       Coordinate the repair and maintenance of office equipment

Job Requirements:

▪       2-4 years of experience

▪       Excellent communication and client relationship skills

▪       Organizational and time management skill

▪       Ability to work methodically, accurately and neatly

▪       Excellent oral and written communication skills in both English and Greek

▪       Strong Computer skills

This position is based in Limassol for Full Time employment.
The remuneration package and benefits will be based on the applicant’s experience and qualifications.
Please send your CV’s written in English at:  fedon.karapatakis@woodbrookgroup.com
All applications will be dealt with strict confidentiality.
Only successful applicants will be contacted.