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Nicosia
CareerFinders, on behalf of our client, a leading provider of Accounting & Audit Services to both local and international clients, we are seeking to recruit a well-organised Front-Office Administrator to join their expanding team of professionals based in Nicosia.
Key Duties/Responsibilities:
- Handle all incoming calls, in a professional and cheerful manner and taking messages correctly.
- Provide administrative/secretarial support: prepare letters, memos and faxes, send and receive faxes, copy and scan documents, stamp, send, receive and record envelopes, double register papers, prepare labels for sending envelopes and for filing, editing PDF documents, converting document to word or excel etc.
- Prepare engagement letters, arrange for signatures and send them accordingly, prepare cover letters and letters for accounts and print statements, for the Tax and Accounting Departments.
- Print invoices and receipts from PFM, when necessary.
- Collect all documents that concern former clients, maintain records, and store them.
- Monitor all external work and liaise with the messenger accordingly.
- Arrange for documents to be translated and liaising with official translation service.
- Arrange travel, visas and accommodation for senior management and clients when necessary.
- Export weekly reports and send them to the department of Human Capital.
- Send name day greetings to clients.
- Monitor stationary supplies and place orders where necessary.
- Provide secretarial support to the Audit department in the absence of the Senior Secretary.
- Perform any other duties as assigned by the management.
- Prepare DHL/TNT/Akis express/post.
- Book meetings and arrange availability of conference rooms.
- Arrange for client’s coffees to be prepared and/or food to be ordered.
Key Skills/Experience:
- Degree in Secretarial studies or any other relevant qualification.
- Previous professional experience in a similar capacity is essential.
- Professional attitude - presentable, pleasant, friendly, punctual, with excellent communication and interpersonal skills.
- Attention to detail.
- Ability to cope under pressure.
- Energetic, and assertive attitude.
- Resilient and committed.
- Professional judgment for safeguarding confidential matters and information.
- Ability to manage diverse workload and multi-task efficiently.
- Excellent command of written and spoken English and Greek. Knowledge of an additional language will be an advantage.
- Excellent knowledge of MS Office programs – Word, Excel, PowerPoint.
To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the above job title. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy
