Receptionist/General Secretary

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Limassol-based Enesel Limited, presently managing a fleet of 14 very large, eco-design container vessels, has an opening for a full-time Receptionist/General Secretary. The successful applicant is expected to have adequate and proven experience in similar position, proficiency in Microsoft Office suite, be fluent in English, maintain confidentiality, and have professional attitude and appearance. Main scope of position includes:-
 Cover Reception
 General secretarial and administrative duties including but not limited to telephone duties ensuring effective communication and courtesy at all times, typing, filling, photocopying,       scanning on behalf of the team etc
 Type reports, letters, minutes etc. using the computer, maintaining accuracy, appropriate layout and presentation
 Responsible for electronic registration/distribution of the incoming invoices/mailing through company ERP system
 Attend meetings, taking notes and carrying out any action required.
 Coordinate office events, arrange catering, corporate dinner bookings, transportation of visitors
 Deal with incoming/outgoing daily mail/deliveries
 Schedule appointments, co-ordinate meetings, organize catering, control meeting room bookings
 Ensure relevant files, papers, refreshments etc are available for the meetings and that meeting room/reception is always tidy and presentable
 Responsible for ordering and maintaining stocks of stationary, supplies etc. and ensure that office is well equipped at all times
 Petty cash transactions
 Arrange for office and equipment maintenance and repairs when required

Please apply in English, not later than Friday, 15 December  2018 in the following e-mail address hr@enesel-ltd.com, indicating the role ‘’Receptionist/General Secretary’’ in the subject of your e-mail.

Qualifications:

• Proven organizational skills to adapt to changing environments
• Politeness and professionalism
• Advanced computer skills
• Ability to prioritize work and manage time effectively
• Time management/planning
• Communication/interpersonal skills
• Critical thinking
• Problem solving skills
• Attention to detail
• Teamwork
• Multi-tasking skills