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Victoria Wardrope is looking for a Secretarial & Administrative job in Larnaca;Famagusta, Cyprus.
2015 – Present Events and Marketing Coordinator
EPS
Working directly under the company’s Director I am solely responsible for organsing all of the company’s annual charity and social events.
These include:
* Booking venues including food, beverages and décor.
* Designing and sending out invitations, monitoring responses and confirming final numbers.
* Liaising with both suppliers, charities and customers to ensure the smooth running of these events from start to finish.
* Arranging marketing campaigns for each event.
* Taking payments and donations and finalising charity total.
* Ensuring all suppliers are paid on time and awarding donations to the local charities with associated publicity on social media, local newspapers etc.
2013 – 2015 Milne Moser
Lettings Assistant
* Assisting in the running of a very successful Lettings Department managing over 65 tenanted properties.
* Appraising new properties, including listing and ordering brochures through the company database.
* Booking and carrying out viewings
* Organising referencing checks
* Taking and processing monthly rental payments from tenants and sending on to landlords.
* Dealing with any maintenance issues or problems as well as maintaining existing client relationships.
2010 – 2013 Imagine Villa Rentals Ltd (Cyprus)
Sales Administrator
* Taking villa and apartment holiday enquiries by phone and email.
* Responding in a timely manner with prices and information.
* Arranging viewings of properties with potential clients.
* Maintaining good relationships with our Vendors.
* Booking and reserving properties on the company’s database.
* Taking initial deposit to confirm bookings and following up final balances when due
* Being the main point of contact once they arrive on their holiday in case they need anything.
2009-2010 Abacus Financial Ltd (Cyprus)
Associate Administrator
* Arranging payment of client’s monthly bills, directly with the relevant Cyprus Bank.
* Completing the payment transfer paperwork and obtaining the relevant Power of Attorneys signatures.
* Proof reading of agreements and contracts and arranging execution by the Directors, sending copies by scan and originals by courier to the client.
* Daily Bank analysis and reconciling of monthly bank statements.
* Being the first point of contact for questions and queries from the clients.
2006 – 2009 Domus Client Services Ltd (Cyprus)
Residential Sales Administrator
* Processing all of our new client orders completed by the sale agents for numerous properties being marketed for sale.
* Customer verification and proof of identification for each client.
* Entering information through the company database and checking sale figures and commissions due.
* Requesting and providing relevant mortgage documentation from the client in order to send to the bank to support the application. This information must be received within 10 days so I have to adhere to tight deadlines and ensure all of the information is received on time or it will jeopardize the mortgage application.
* The file is then put together in order with all of the information and taken to the bank so they can process the mortgage application.
2002 – 2006 Moore Stephens Consulting Ltd
(London)
Personal Assistant
* Looking after the 4 main partners of the company on a day to day basis.
* Arranging meetings with clients and colleagues both in house and off site.
* Audio typing and proof reading of documents and letters.
* Organising daily diaries for all Partners and taking care of expenses.
* Booking travel an accommodation both overseas and in the UK
* Issuing monthly invoices to clients through the company database
9 G.C.S.E’s gained including Math’s and English
* Audio Typing
* Regular user of Microsoft Office, including Excel, Word and Powerpoint as well as Lotus Notes, Zoho CRM, Property Wizard, Jupix, Kerridge and many in house software systems.
* Highly organised and efficient
* Excellent communication skills, both written and verbal
* Polite, professional manner and always well presented
* High level of attention to detail
English / limited Greek
Sydney Russell Comprehensive School
My main hobby is shopping! But I also enjoy regular exercise classes in my spare time.. if I am feeling energetic!
