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Maritess Lomangaya is looking for a Secretarial & Administrative job in Larnaca, Cyprus.
Candidate Info
Name
Maritess Lomangaya
Gender
Female
Marital Status:
Married
Children:
No children
Country Of Origin:
PHILIPPINES
Last Updated:
22/09/2008
Residence / Contact Details
Address
Shabiah Khalifah, Mussafah, Abu Dhabi, ABU DHABI (U.A.E)
Phones
Professional Experience
Jul 01, 2008 up to present Al Jaber Energy Services (Project Director’s Office) Exec. Secretary/PA
Work Activities
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Welcoming and looking after visitors;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post;
• Dealing with correspondence and writing letters, and taking dictation and minutes;
• Producing documents, briefing papers, reports and presentations;
• Carrying out background research and presenting findings into subjects the manager is dealing with;
• Organizing and attending meetings, and ensuring the manager is well-prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Standing in for the manager and making decisions and delegating work to others in their absence;
• Devising and maintaining office systems to deal efficiently with paper flow;
• Organizing and storing paperwork, documents and computer-based information;
• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings, or to provide general assistance during presentations.
Jun 01, 2007 to Jun 30, 2008 Al Jaber Energy Services (Borouge 2 Client) Exec. Sec/ Document controller
• Receive and register all Incoming and Outgoing Transmittal for review, comments and approval of the client.
• Distribution of Incoming Transmittal and Outgoing Transmittal to the concerned parties in accordance with established procedure/ matrix.
• Prepare and implement the document control distribution procedures as required within the contract.
• Maintain the Project Library of codes and standards.
• Ensure that all documents are indicated with the actual status (AFC, Preliminary etc)
• Update and maintain the documents list of the production documents.
• Ensure the documents, which is no longer applicable withdrawn and new revision are issued.
• Ensure that all technical documents for Reading are distributed with a Document Transmittal.
• All Technical documents such MAR, MR, TQ are registered and monitored.
• Technical documents are securely stored and filed in a retrievable manner, with remote back up facilities for critical items
• All documents are copied, distributed and transmitted in a controlled manner
• Only authorized documents are issued.
• Superseded issues are marked as such following receipt of updated documents.
• Old revisions of documents issue under “controlled copy” conditions are removed when updated and then destroyed.
• Documents changes are issued in accordance with the document’s distribution list
• Adopt the coding standard set by the client.
• Scan all the Incoming and Outgoing Documents and file it in the respective folder.
• Secretarial Works.
Dec 06 2005 to May 30, 2007 Al Jaber Energy Services Exec. Secretary VP- Procurement Development
Basic function:
To perform a variety of administrative and secretarial duties for the Procurement Development staff. Maintain the security of the confidential information and ensure the smooth operation Department.
Main duties;
• Responsible for office administration of the Procurement Development Department, arranges meeting and appointments, booking for business trip, prepares schedule of staff during out station, arranges accommodation, transport and other details, plans itineraries, answering personal or telephone inquires
• Organize, summarize papers and reports, conducting additional research where necessary, to ensure the VP of Procurement Development and staff are in possession of all relevant background needed in decision making process.
• Assist the VP for execute the contract and subcontract meeting reports and presentation, which includes collection of required data’s and inputs from various Operating Companies
• Background in preparation for Tender and proposal, Pre-qualification documents.
• Ensures that the Manager’s Schedule are planned and followed as smoothly as possible.
• Takes dictations from a written to external and internal correspondence.
• Assist and coordinate in the preparation of drafting, typing task and dispatch of report editing and modify
• Ensures that all daily administrative tasks for the department are carried out (Expense Claims, Timesheets, New Employee Requirements, )
• Prepares employee requests for VP’s signature.
• Circulation of information directed to the concerned staff.
• Employee request, Leave request
• Miscellaneous Tasks- Request I.T. support for printers, PC problems, request for stationary etc.
• Maintain personnel files of the Department.
• Organize, design and implement appropriate filling system that are always current and give optimum access as required.
• Provide other duties as may be required.
HR Assistant (Temporary)
• Responsible with the pre-qualification assessment of potential employee which includes functions such as screening of resumes.
• Provide administrative support to the Manager.
• Encoded employee data and records in the database.
• Preparing summary list of hired candidates.
• Searching data’s through internet.
• Arranges appointment for those applicants in the short listed CV’s for initial interview.
• Received queries, messages and appointment request.
• Maintaining of filing system and organizing documents in the Department
• Provide other duties as may be required.
Jun 2003 to Nov 2005 Technomix Sanitary FZCO Jebel Ali Free Zone Dubai UAE Receptionist cum Secretary
• Performing the following office routine activities i.e., handle e-mails, faxes and telephone calls, receives / sort out mails, and maintain filing system.
• Performs vital function towards ensuring an organized and systematic office set up, Assist direct superior obtaining detailed meeting minutes emphasizing highly on an error free report.
• Handles the daily schedule of activities for the immediate superior whilst ensuring that the appointments as well coordinated and directed to the concerned parties, Controls pertinent records of each clientele; keep an inventory of an updated file and have these instantly available during reviews and audit.
• Handles busy switchboard thereby ensuring all incoming and outgoing calls are immediately provided with the required assistant, Answer queries on issues relating to general information about the organization thus portraying a professional background of the company towards its costumer.
• Receives the clientele in a warm manner and providing them with preliminary costumer service
• Secretary of sales department
• Preparing the documents papers for import/export i.e., handle bill of entry, bill of lading & costums papers.
• Preparing the quotation from the buyer’s inquiry.
• Preparing the invoice, delivery order, delivery order to our warehouse and preparing the letter for requesting the goods from other two warehouses.
Work Activities
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Welcoming and looking after visitors;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post;
• Dealing with correspondence and writing letters, and taking dictation and minutes;
• Producing documents, briefing papers, reports and presentations;
• Carrying out background research and presenting findings into subjects the manager is dealing with;
• Organizing and attending meetings, and ensuring the manager is well-prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Standing in for the manager and making decisions and delegating work to others in their absence;
• Devising and maintaining office systems to deal efficiently with paper flow;
• Organizing and storing paperwork, documents and computer-based information;
• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings, or to provide general assistance during presentations.
Jun 01, 2007 to Jun 30, 2008 Al Jaber Energy Services (Borouge 2 Client) Exec. Sec/ Document controller
• Receive and register all Incoming and Outgoing Transmittal for review, comments and approval of the client.
• Distribution of Incoming Transmittal and Outgoing Transmittal to the concerned parties in accordance with established procedure/ matrix.
• Prepare and implement the document control distribution procedures as required within the contract.
• Maintain the Project Library of codes and standards.
• Ensure that all documents are indicated with the actual status (AFC, Preliminary etc)
• Update and maintain the documents list of the production documents.
• Ensure the documents, which is no longer applicable withdrawn and new revision are issued.
• Ensure that all technical documents for Reading are distributed with a Document Transmittal.
• All Technical documents such MAR, MR, TQ are registered and monitored.
• Technical documents are securely stored and filed in a retrievable manner, with remote back up facilities for critical items
• All documents are copied, distributed and transmitted in a controlled manner
• Only authorized documents are issued.
• Superseded issues are marked as such following receipt of updated documents.
• Old revisions of documents issue under “controlled copy” conditions are removed when updated and then destroyed.
• Documents changes are issued in accordance with the document’s distribution list
• Adopt the coding standard set by the client.
• Scan all the Incoming and Outgoing Documents and file it in the respective folder.
• Secretarial Works.
Dec 06 2005 to May 30, 2007 Al Jaber Energy Services Exec. Secretary VP- Procurement Development
Basic function:
To perform a variety of administrative and secretarial duties for the Procurement Development staff. Maintain the security of the confidential information and ensure the smooth operation Department.
Main duties;
• Responsible for office administration of the Procurement Development Department, arranges meeting and appointments, booking for business trip, prepares schedule of staff during out station, arranges accommodation, transport and other details, plans itineraries, answering personal or telephone inquires
• Organize, summarize papers and reports, conducting additional research where necessary, to ensure the VP of Procurement Development and staff are in possession of all relevant background needed in decision making process.
• Assist the VP for execute the contract and subcontract meeting reports and presentation, which includes collection of required data’s and inputs from various Operating Companies
• Background in preparation for Tender and proposal, Pre-qualification documents.
• Ensures that the Manager’s Schedule are planned and followed as smoothly as possible.
• Takes dictations from a written to external and internal correspondence.
• Assist and coordinate in the preparation of drafting, typing task and dispatch of report editing and modify
• Ensures that all daily administrative tasks for the department are carried out (Expense Claims, Timesheets, New Employee Requirements, )
• Prepares employee requests for VP’s signature.
• Circulation of information directed to the concerned staff.
• Employee request, Leave request
• Miscellaneous Tasks- Request I.T. support for printers, PC problems, request for stationary etc.
• Maintain personnel files of the Department.
• Organize, design and implement appropriate filling system that are always current and give optimum access as required.
• Provide other duties as may be required.
HR Assistant (Temporary)
• Responsible with the pre-qualification assessment of potential employee which includes functions such as screening of resumes.
• Provide administrative support to the Manager.
• Encoded employee data and records in the database.
• Preparing summary list of hired candidates.
• Searching data’s through internet.
• Arranges appointment for those applicants in the short listed CV’s for initial interview.
• Received queries, messages and appointment request.
• Maintaining of filing system and organizing documents in the Department
• Provide other duties as may be required.
Jun 2003 to Nov 2005 Technomix Sanitary FZCO Jebel Ali Free Zone Dubai UAE Receptionist cum Secretary
• Performing the following office routine activities i.e., handle e-mails, faxes and telephone calls, receives / sort out mails, and maintain filing system.
• Performs vital function towards ensuring an organized and systematic office set up, Assist direct superior obtaining detailed meeting minutes emphasizing highly on an error free report.
• Handles the daily schedule of activities for the immediate superior whilst ensuring that the appointments as well coordinated and directed to the concerned parties, Controls pertinent records of each clientele; keep an inventory of an updated file and have these instantly available during reviews and audit.
• Handles busy switchboard thereby ensuring all incoming and outgoing calls are immediately provided with the required assistant, Answer queries on issues relating to general information about the organization thus portraying a professional background of the company towards its costumer.
• Receives the clientele in a warm manner and providing them with preliminary costumer service
• Secretary of sales department
• Preparing the documents papers for import/export i.e., handle bill of entry, bill of lading & costums papers.
• Preparing the quotation from the buyer’s inquiry.
• Preparing the invoice, delivery order, delivery order to our warehouse and preparing the letter for requesting the goods from other two warehouses.
Qualifications
BSBA Major in Mangement
Skills
Computer literate MS Office 2000 (Word, MS EXCEL, Access, PowerPoint and Adobe Photoshop 7.0)
Course: MS Office Package, Oscar Institute Accredited: Ministry of Education Dubai, UAE
Training: Microsoft Office Excel 2003 Intermediate level, EXCEED IT services Abu Dhabi, UAE
Course: MS Office Package, Oscar Institute Accredited: Ministry of Education Dubai, UAE
Training: Microsoft Office Excel 2003 Intermediate level, EXCEED IT services Abu Dhabi, UAE
Languages
English
Education
College: University of the East Manila, Phil (October 2002) Bachelor of Science in Business Admin - Management
Training
N/A
Affiliations
N/A
References
Mr. Norman Grant (PM-EWP- AJES-Borouge2 Project) Mobile No. 0097150-6687144
Mr. Hugh McCorry (VP Procurement Dev. AJES/ WP Singapore) Mobile No. +65 9139 2699
Mr. Laurie Lawrence (International Procurement Manager-AMEC USA) Email Add: Laurie.d.Lawrence@amec.com
Mr. Waddah Zarka (General Manger-Technomix Sanitary FZCO) Mobile No: 0097150-6455878
Mr. Hugh McCorry (VP Procurement Dev. AJES/ WP Singapore) Mobile No. +65 9139 2699
Mr. Laurie Lawrence (International Procurement Manager-AMEC USA) Email Add: Laurie.d.Lawrence@amec.com
Mr. Waddah Zarka (General Manger-Technomix Sanitary FZCO) Mobile No: 0097150-6455878
